Protecting personal data is one of the highest priorities to the company COM&CO EVENTS, a French société par actions simplifiée incorporated under the laws of France, with a share capital of 28.170 euros, having its registered office at 15 Boulevard Grawitz – 13016 Marseille (France) and registered with the Marseille Trade and Companies Register under the number 528 558 125 (“We/we”).

With this privacy policy (the “Privacy Policy”), we undertake to protect, in compliance with applicable European and French laws and in particular with the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and the French Law n°78-17 of 6 January 1978 modified, personal data we collect:

  1. Trought our different electronic platforms including the website comnco.com, the different websites related to physical or digital events (congress, conferences, seminars, webinar, etc.…), e-learning platforms, applications we operate and publish (the “Digital Platforms”) ;
  2. by any oral or written communication means.

As a consequence, this Privacy Policy sets forth, in a clear, simple and complete manner, (i) the terms and conditions under which, as data controller, we collect, process, protect the personal data you provide us as user of the Digital Platforms (the “Data”), (ii) your rights regarding your Data and (iii) how you may contact us.

For any information regarding personal data protection, please do not hesitate to visit the web site of the Commission Nationale de l’Informatique et des Libertés (the “CNIL”) at www.cnil.fr.

 

How do we collect your Data ?

We may collect your Data :

  • Directly from you: for instance, when you open a personal account on one of our Digital Platforms, when you fill any form (contact, registration, etc.…) available on any of our Digital Platforms or by any other written and/or oral means ;
  • Indirectly from third parties: for instance, through cookies, employers of the participants, partners, suppliers involved in the events we organized.

 

What types of Data do we collect and process ?

We only collect and process Data that is adequate, relevant, updated, accurate and strictly necessary to its effective use.

For information purposes only and depending on the case, the main collected and processed Data is:

  • Data related to your identity, personal position and personal and/or professional details such as Title, name, first name, postal address, email, phone number, date of birth, specialty, RPPS/ADELI number, etc.… ;
  • Data related to your bank details ;
  • Other Data you may provide us with through filling / applying forms ;
  • Navigation Data: IP address, connexion data, etc.

For more information, please read our cookies policy accessible here.

 

Why and how do we use your Data ?

We may collect and process your Data on the following legal grounds:

  • To perform the contract your entered with us ;
  • When you have given your consent ;
  • Within the framework of our legitimate interests which mainly are : (i) become more effective ; (ii) improve our products and services, develop new products and services ; (iii) protect our rights, employees and ensure our security ;
  • To comply with any legal obligations ;
  • To protect our vital interests.

We collect and process Data for all lawful purposes in the operation and conduct of our business. For example, depending on the context, we may use and process your Data to :

  • Promote our events ;
  • Find prospective participants and sponsors ;
  • Open and manage your access to your personal account on our Digital Platforms ;
  • Manage your pre-registration and/or your registration and your participation to the event including manage the delivery of certificates of attendance, letters of invitation and if need be, perform legal declarations towards authorities of the countries where the events take place or towards authorities where the participants come from ;
  • If need be, manage your registration request within continuing medical training ;
  • Manage your access to various online contents available on our Digital Platforms ;
  • Manage your consent to capture your image during the event ;
  • Manage your participation to any contest ;
  • Manage the purchase or subscription of any products or services ;
  • Manage abstracts, clinical case submitted within calls for abstracts/clinical case ;
  • Manage payment, refund request, secure online transaction, prevent fraud, payment incidents and manage, if need be, debt collections ;
  • Subject to your consent, send you information on our offers in particular via newsletters ;
  • Answer your questions, claims and in particular your request to exercise your rights, your request to unsubscribe to our newsletters ;
  • Manage claims and disputes ;
  • Check and improve our Digital Platforms ;
  • Carry out statistical review in particular in order to adapt our products and services offers ;
  • Carry out satisfaction survey ;
  • Improve our products and services ;
  • Comply with our legal obligations (prevention and fight against fraud, money laundering, terrorist financing, etc.).

Besides, any concerned party may apply to our job offers available on the website comnco.com. In this case, your Data may be used to answer to your application.

 

Who are we sharing your Data with ?

We may have to share and disclose your Data with :

  • Our employees. We ensure that only authorized persons within our company have access to your Data when this is necessary for the abovementioned purposes (marketing, communication, commercial, financial, administrative, logistic services, etc.…) ;
  • Our suppliers (limited to the necessary Data and provided that they provide security and confidentiality guarantees to the Data);
  • French and/or foreign authorities duly authorized in particular within judicial, administrative procedures (including arbitrators, mediators, ministry, any public bodies authorized to receive Data, etc.) ;
  • Private and/or public partners provided that you have given your consent ;
  • Third party within a restructuring, reorganization operation, transfer of our business, asset provided that it is necessary and that the beneficiary provides security and confidentiality guarantees to the Data.

We do not offer, nor sell your Data to anybody.

 

How long do we keep your Data ?

We will keep your Data for as long as we need it subject to the different use cases described above and according to the recommendations of the CNIL and our legal obligations:

  • Users : Data will be kept up to five (5) years after the last contact or the end of the commercial relation ;
  • Potential clients : Data will be kept up to three (3) years after their collection or the last contact with the potential clients ;
  • Applicants to job offer : Data will be kept during the selection process and up to two (2) years after the last contact ;
  • Cookies : They will be stored up to thirteen (13) months from the moment they are installed on the browser.

Beyond the aforesaid deadlines, Data will be deleted or archived in order to comply with the laws.

 

How do we protect your Data ?

We provide an adequate level of protection and make sure that appropriate measures are in place to ensure the security and confidentiality of the collected and processed Data including by entering with our subcontractors with a confidentiality obligation.

More generally, we make sure that appropriate physical, electronic, organizational and logistic measures are in place against unauthorized disclosure or access, accidental or unlawful loss, deterioration, misuse, destruction of such Data.

Unfortunately, since Internet is not entirely secure, we cannot guarantee that your Data sent to us will be completely safe. You are the only one responsible for such transmission which occurs at your own risks. Therefore, you agree and acknowledge that we shall not be held liable for any unauthorized use, distribution, damage, destruction of your Data, except when we have to abide by laws regarding such liability.

 

What are your rights in relation to your Data ?

In accordance with applicable laws, you have the following rights :

  • Right to access your Data : This right enables you to know what Data we hold about you as well as their processing. To do so, you may request a copy of your Data.
  • Right to correct your Data : If you consider that your Data is inaccurate, out-of-date and/or incomplete, you may request that your Data be corrected, completed.
  • Right to erase your Data : You may request that your Data be erased to the extend provided for by laws. As a consequence, this right is not absolute. We draw your attention on the fact that once erased, you Data shall not be restored.
  • Right to restrict the processing of your Data : This right enables you to request that the processing of your Data be suspended as long as we carry out some verifications (such as the accuracy of your Data, etc.…). This right enables you to directly request the restriction of some of your Data should we want to erase it. Because of such limitation, we can keep your Data without using, nor processing it.
  • Right to object to the processing of your Data : You have the absolute right to object, at any time, to the processing of your Data for canvassing purposes included customer profiling. You may, as well, object when the processing of your Data is based on our legitimate interests.
  • Right to Data portability : This right enables you to retrieve part of your Data or, when technically possible, to transfer it to a third party. We will do our best to pursue your request in a timely manner and in any case, within the legal time-limit.
  • Right to establish instructions for the management of your Data after your death.
  • Right to withdraw your consent to the processing of your Data, and at any time, if the processing is based on your consent. If you withdraw your consent, it won’t have any effect on the other processing based on other legal grounds.

If you don’t want to receive anymore any newsletters, you may, at any time, unsubscribe by clicking on the unsubscribe link at the end of such newsletters.

You mat exercise the above-mentioned rights as follows :

  • By email at : dataprivacy@othrys-healthcare.com;
  • By mail at : 15 Boulevard Grawitz – 13016 Marseille.
  • Right to submit a complaint with the CNIL, control authority in charge of the compliance with obligations relating to data protection in France, located at 3 Place de Fontenoy – TSA 80715 – 75334 Paris Cedex 7.

Please note that if you exercise one or several abovementioned rights, we will ask you which right you want to exercise and to provide us with certain information in order to identify you, process your request and protect you against any fraudulent requests coming from third party.

 

Do we transfer your Data outside the European Union ?

We may transfer your Data outside the European Union countries and exclusively for purposes described in the Privacy Policy.

In such case, we will take all necessary measures with our subcontractors and partners in order to guarantee a level of protection of your Data in accordance with the laws. If your Data is transferred to a country that does not guarantee an appropriate level of protection, then we undertake to supervise such transfer with appropriate guarantees.

 

Change

This Privacy Policy, reflecting our actual values, may be modified in particular in order to comply with applicable laws. You will be informed of such changes. The date of the last update is mentioned at the end of the Privacy Policy. However, it is your responsibility to regularly and carefully check the Privacy Policy for changes.

 

Contact us

We welcome your questions, comments, requests and/or requests about your Data and this Privacy Policy. Please contact us using the information below and we will respond to you as soon as reasonably possible :

 

Last update on October 18th 2024